Having the ability to print labels can come in handy for work and for personal use. Whether you have to print shipping labels to send important documents out to clients or print mailing addresses to send friends and family holiday gifts, automating the labeling process can save you a lot of time—and cramped fingers—in the long run.
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- Free Staples Label Template 5160
- Free Staples Label Templates
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But there’s no need to buy a label maker for label printing; a regular printer can do the job just as well, without any additional cost to you (assuming you already own a printer). When you own a regular printer, however, it can be confusing to figure out how to print labels for the first time. Some of the most common concerns about how to print labels involve alignment and formatting, especially for different programs.
Here are some of the most popular FAQ’s for how to print labels:
Do I Need Special Paper?
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Choose from our free collection of editable template designs. Design your own Create designs from scratch using our exclusive platform. Create, design, and print your labels. Browse blank label templates for all of our standard 8.5' x 11' sheet sizes. Choose from rectangular, square, round, CD/DVD, and specialty label templates.
Yes, you do need special paper for printing labels—blank labels that peel off the base of the page and can be stuck onto whatever material it is that you are labeling. Additionally, be sure that your labels are compatible with your printer type. Some label papers can only be used with laser printers, while others are exclusively made with ink jet printer usage in mind.
It might also be helpful to choose sheets of label paper that are the same size as the standard printer paper in your printer, so that you don’t have to worry about adjusting the feed mechanism.
How Can I Be Sure I’m Printing My Labels on the Correct Side?
Be sure to run a test using a regular sheet of printer paper before loading the labels into the printer to ensure that your placement of the paper is correct. Usually, there are markings on your printer tray that can help you determine which side your paper should face in order to print correctly.
If your printer does not have these markings, or to be sure they are accurate, you can test it out to be sure you don’t waste labels, mark an “X” on the piece of paper and consider that the label side. Once you load it into the printer, make note of how it prints out—whether that “X” comes out on top or bottom—to help you figure out which way to load your label paper into the printer. You will avoid the hassle and the additional cost of printing errant labels on the special label paper you have purchased.
How to Print Labels in Word?
Figuring out how to print labels in Word is not as complicated as you may think. Word has the capability to print one single label or a full page of labels depending on what you need.
Printing Labels from a Mac
Newer versions of Word will automatically ask you what type of document you want to open and you can click on the “Label Wizard” option under the “Print Layout View” option. Once you click into that template, a box will open over the Word document that gives you the ability to enter in the label information, adjust the font, choose the label type and size and customize the amount of labels you want to print.
Older versions of Word have a “Labels” shortcut in the Tools drop-down menu, which will ultimately take you through a similar process.
Printing Labels from a PC
The process differs slightly with printing labels from Word on a PC. To print labels from Word, go to the “Mailings” menu on the top ribbon and choose the “Labels” option.
From there, you’ll be taken to a menu that allows you to customize your size, text, and more options, if you so choose.
How Can I Print Labels from Excel?
If you’d prefer to print labels in Excel instead of Microsoft Word, or if you want to do a Mail Merge to MS Word, there are specific steps you need to follow to ensure the merge goes smoothly. Here’s how to print labels from Excel:
Keep every line item separate.
Separate out data using the different columns in Excel, including First Name, Last Name, Street Address, City, Province, Postal Code and Country.
First Name | Last Name | Street Address | City | Province | Postal Code | Country |
---|---|---|---|---|---|---|
John | Smith | 123 A St. | Toronto | Ontario | M6G 3X7 | Canada |
Sally | Young | 456 B St. | Toronto | Ontario | M6G 3X7 | Canada |
Set up the layout of the labels in Word first.
The layout of the labels should be set up before you do the mail merge. In fact, one of the options that pops up at the bottom of the “Labels” box is “Mail Merge,” which will help you create the layout before you send the data from Excel to Word.
Connect and label your Excel data.
The data refers to the addresses for your labels in Excel that you will import to Word. Make sure the data fields are filled out, meaning the top row of each column should be labeled properly. For example: First Name, Last Name, Zip Code, etc.
Preview first.
Preview each label before printing the entire set to be sure there won’t be any inconsistencies or mistakes.
Save your work!
Save the label document for future use to save you time and effort down the road.
Even though many people keep touting the end of CDs and DVDs, I still think they are here to stay for a while. Sure, most of us share personal videos shot on our phones via cloud services nowadays, but movies and longer form home videos still are easier to share and watch on CD, DVD or Blu-ray discs.
Burning Blu-ray discs still isn’t all that common and may never be, but a lot of people still burn their own CDs and DVDs. If you burn your own discs, then you always have to create a nice-looking custom label to go along with it. It just looks tacky to use a permanent marker to label your newly burned CD!
In this article, I’ll show you where you can find lots of templates for creating your own CD, DVD or Blu-ray label covers in Word. The nice thing is that CDs, DVDs and Blu-ray discs are all the same diameter and therefore one label can fit them all. In addition, there are a lot of templates for CD and DVD cases including the standard CD jewel case booklets and DVD case inserts.
Word Templates
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Whenever you go into a store like Staples or OfficeMax, you’ll always find labels by Avery. They have been around for a long time and they pretty much create most of the labels you use when printing from Word. The same applies for printing CD and DVD labels. Avery has a bunch of different labels you can buy, print, peel and stick right onto your disc.
Check out their CD & DVD templates here and you’ll find over 50 different templates you can download. In addition to Word, they also have templates in Photoshop, Adobe Illustrator and Adobe InDesign formats too.
Click on the one you want and you’ll be able to download it. Make sure to select the Template only option otherwise it downloads an installer that tries to install crapware on your system. If you download only the template, it should be in DOC format. Open the file and you’ll see the template is ready to use in Word.
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The only issue that comes up is that you might get a message from Word saying the document has been opened in Protected View. Since the file has been downloaded from the Internet, Word doesn’t trust it and you have to click the Enable Editing button manually to edit the file. I scanned a couple of the files myself with an anti-virus program and they were clean, so it’s just a warning in case you downloaded a file from a malicious website. Avery hopefully won’t be loading their Word docs with viruses anytime soon.
Now that you can edit the file, you can start typing in your text, adding images, and customizing your label. Below I have downloaded a blank template and then added some WordArt and text at the bottom for my music tracks.
I recommend downloading a label that already has some text included because it’s much easier to edit that label than trying to do it yourself. It took me about 15 minutes to get all the text aligned properly in the screenshot above. Using this template from Avery, you can just click in the box and edit the text yourself.
Avery, of course, is not the only site that has CD and DVD label templates. Another good site is Neato, where you can find a bunch of CD & DVD label templates and CD & DVD Inserts and Sleeves templates. Another company called Stomper has about a dozen or so free templates you can download.
Of course, you’ll either have to buy the actual labels to print the templates onto from those sites or you can print them on your own paper if you like. I mentioned Avery first because it’s the easiest to find at a local office supplies store. Microsoft used to have a bunch of CD/DVD templates on their Office Templates website, but now they have been removed for some unknown reason.
Luckily, you can still find some of these Microsoft templates, but you have to perform the search from within Word itself. To do this, click on File and then click on New.
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In the Search for online templates box, go ahead and type in the word CD. You should get back several results including CD/DVD labels and inserts/sleeves.
Hopefully, this will get you going for your CD/DVD project. If you run into any trouble, feel free to post a comment and I’ll try to help. Enjoy!